Job Context

Immediate Hire. Community Partners International (CPI) is a U.S.-based nonprofit organization that works with a local partner organization. Green Hill to expand access to quality health services and generate the resources, local capacity, and coordination necessary for partners and the people to meet their own health and community needs.

Job Description

• HR Responsibilities (75%)
• Respond to internal and external HR related inquiries or requests and provide assistance
• Redirect HR related calls or distribute correspondence to the appropriate person of the team
• Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates, etc.) in both paper and the database and ensure all employment requirements are met
• Liaise with other departments or functions (payroll, benefits, etc.)
• Support the recruitment/hiring process by sourcing candidates, performing background checks/ checking recommendations/experience certificates, assisting in shortlisting, issuing employment contracts, etc.
• Schedule meetings, interviews, HR events, etc. and maintain the team's agenda
• Ensure completion of Hiring Authorization Forms from program lead (budget holder)
• Coordinate training sessions/ workshops/ seminars
• Perform orientations, onboarding, and update records with new hires
• Produce and submit monthly/quarterly reports on general HR activity
• Assist in ad-hoc HR projects, like the collection of employee feedback
• Support other functions as assigned
• Collect and review timesheets (office and field) for the Finance Coordinator to process payroll administration
• Prepare all timesheets for senior management to cross-reference Bamboo HR for accuracy
• Conduct new hire orientation for staff and volunteers using onboarding checklist
• Support implementation of HR and Administration policies and guidelines for the Dhaka & Cox's Bazar office
• Maintain confidential, accurate, and up to date records of all staff (printed and electronic)
• Maintain an updated staff spreadsheet including tracking contract dates and extensions
• Record staff absences, overtime, contracts, travel authorizations, training completions, and professional development forms
• Track staff leave and support supervisors in ensuring leave planning is done
• Maintain the HR filing system, including the update of all paperwork and soft copies in Google Drive
• Organize and implement the recruiting process
• Assist with employment terminations/ probationary period terminations/ lay-offs/ etc.
• Take lead organizing in staff-wellbeing initiatives/ team-building exercises
• Admin Responsibilities (25%)
• Communicate with international staff/fellows to manage expectations and guide the visa process
• Coordinate with local partners to secure visa documents required for international staff/fellows
• Work with government officials and offices for audit purposes if needed (Dhaka level)
• Ensure all records in the CPI Dhaka office are up to date at all times and ready for audit
• Represent/attend meetings/training and events as needed
• Remain flexible to perform other duties as requested by the supervisor

Additional Info

• Must have Cox's Bazar working experience & be residing in Cox's Bazar currently
• Proven experience as an HR Officer or relevant human resources/administrative position
• Knowledge of human resources processes and best practices
• Strong ability in using MS Office (MS Excel and MS Powerpoint, in particular)
• In-depth understanding of sourcing tools, like resume databases and online communities
• Familiarity with social media recruiting
• Outstanding communication and interpersonal skills
• Ability to handle data with confidentiality
• Good organizational and time management skills
• Fluency in written and spoken English and local language
• Excellent organizational, planning, and interpersonal skills
• Experience of working in a multicultural, low-resource setting
• Ability to establish priorities in a time-sensitive environment and meet deadlines with strong attention to consistency, detail, and quality.
• Person with disability are encouraged to apply

Educational Requirements

• Bachelor of Business Administration (BBA) in Human Resource Management
• Bachelor's degree in Human Resources, Accounting, Finance, Commerce, or another relevant field
• Skills Required: At least 1 years experience in the Humanitarian Response in Coxs bazar
• Experience Req

Experience Info

2-3 years

Compensations

• Mobile bill, Medical allowance, Weekly 2 holidays
• Salary Review: Yearly

Others

N/A

Job Apply info

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Green Hill Rangamati